Finance Assistant & Office Manager

What's the challenge?

As we scale, both in terms of our client and employee numbers, we need to ensure that the day to day financial and operational needs of the business are looked after.

The primary focus of this role is to support the Finance Manager with the day to day financial needs of the business, but you will also be responsible for smooth running of our working environment.

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Finance Assistant Responsibilities (two thirds of the role)

  • Daily banking duties - cashing cheques, ensuring timely payments to suppliers, liaising with school bursars with ad hoc accounting queries.

  • Invoicing schools and on occasion private clients working closely with customer facing team, utilising CRM, accounts software ensuring perfect audit trail.

  • Chasing outstanding invoices with view to ensuring prompt payment whilst maintaining a good relationship with the finance managers from the schools.

  • Logging expenses.

  • Weekly/Monthly reconciliation of main/credit card/expense/petty cash accounts.

  • Assisting the finance manager with other tasks of importance when needed such as year end/audit.

  • Utilising Xero Accounts, Google Sheets.

  • Great attention to detail and the maturity to handle confidential information is a must.

  “The open and supportive culture encourages hard work as well as opportunities for personal growth."   Min, Customer Support

“The open and supportive culture encourages hard work as well as opportunities for personal growth."
Min, Customer Support

Office & Facilities Manager Responsibilities (The remaining third)

  • Oversee day-to-day Office Management duties: larder, stationery & marketing supplies, equipment, mailing, liaising with cleaners etc

  • Efficiently work within a set budget and cut costs where possible

  • Work with Finance & HR to ensure all employees have what they need to work effectively

  • Help to organise office events: birthdays, Christmas party, leaving parties etc.

  • Help us take care of our visitors

  • Work with HR and Management team to onboard new employees

  • Work with HR and Management to source and move to a shiny new office!

  • Ensure Tassomai hardware is running well

  • Point of contact for all internal enquiries about software or hardware.

  • Point of contact for internal enquiries about connection to the internet.

  • Ensuring new employees get an appropriate device when joining (if appropriate).

  • Ensuring new employees and guest visitors are able to connect to the internet

  • Safeguard sensitive information on devices for out of office use.

  • Safeguard devices with appropriate encryption incase they become lost or stolen.

Skills

  • Experience of using Excel/Google Sheets a must

  • Experience of using Xero accounts a bonus

  • Experience of using a CRM a bonus (we use Insightly)

  • Quick learner

  • Highly numerate

  • Attention to detail & observant

  • Technically minded

 

Where would you be working?

We’re based on the 5th floor of an old pharmaceutical warehouse in Bethnal Green.  It’s a co-working space and we’ve bagged the best office which is light and airy with a lovely balcony - we love it.

There’s a great cafe, a gym offering bargain membership and we’re a stone’s throw from Bethnal Green tube and Bethnal Green overground stations.

  • EMI share scheme

  • Flexible working

  • 22 days holiday plus your birthday off

  • Time off between Christmas and New Year

  • Cycle to work scheme

  • Travel card loan scheme

  • More coffee-making apparatus than the rest of East London put together

Salary:

£24k - £28k

How do you apply?

Please send all applications to careers@tassomai.com

As well as an up to date CV, please also send your answers to the following questions:

  1. Why do you want to work at Tassomai?

  2. What would you like to learn during your time at Tassomai? 

  3. If you had £500 to spend on personal development, how would you spend it?